Caravan Policies

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*NOTE: REALTORS® must refrain from discussing new or upcoming listings during the meeting agenda if the listing is not currently posted in the MLS (active or preview), or if the listing will not be posted in the MLS (active or preview) within 24 hours, in compliance with NAR’s Clear Cooperation Policy.

Hawai’i Island REALTORS® Virtual Caravan Policies

1. Hawai’i Island REALTORS® Virtual Caravans are open to any REALTOR® member (regardless of board affiliation), and HIR Business Partners and Affiliates. Virtual Caravans are NOT open to clients/customers.
2. The deadline to submit a listing for caravan is 2:00PM on the Wednesday prior to the scheduled caravan date. Submissions received after the 2:00PM deadline will be forwarded to the next scheduled caravan.
Listings must be submitted via the online caravan submission form at www.hawaiiislandrealtors.org/caravans.
3. All listings must have an ACTIVE or PREVIEW status in MLS when submitted. Vacant land and rental listings will be added to the caravan schedule at the discretion of the caravan coordinator.
4. Each agent/team is limited to no more than two (2) listings per caravan.
5. The listing agent, a licensed-assistant, or other REALTOR® member designated by the listing agent must be present on the Zoom meeting to present the listing. If designating a member not associated with the listing, the listing agent must notify the caravan coordinator at least 24 hours in advance of the scheduled caravan. If a member is not present to present the listing, the submission will be skipped, and the caravan will not backtrack.
6. Properties may be resubmitted for caravan if it has been three months or longer since it was last on caravan, or if there is a new listing agent, the property has been substantially changed (physically), or if it has had a substantial price reduction.
7. It is the listing agent’s responsibility to request opinions/feedback from the caravan group. The caravan opinion/feedback form will not be provided during virtual caravans (the option to have a Zoom poll will not be available). A list of the caravan attendees will be emailed to the listing agents following the completion of the caravan.
8. All caravan submissions are accepted and scheduled at the discretion of the caravan coordinator.

Last reviewed and updated February 2021

THINGS TO REMEMBER:
* DO NOT ZOOM WHILE DRIVING
* TURN YOUR CAMERA ON AT YOUR DISCRETION; IT’S NICE TO SEE YOU BUT ONLY IF YOU WANT TO BE SEEN (AND ARE DECENT)
* MUTE YOUR MICROPHONE UNLESS YOU HAVE A QUESTION OR COMMENT;
* MUTE YOUR MICROPHONE AGAIN AFTER SPEAKING
* KEEP THE CONVERSATION ON REAL ESTATE – NO POLITICS, PLEASE

Hawai’i Island REALTORS® Caravan Policies (Live)

1. East Hawaii Caravans are for REALTOR® members, HIR Business Partners and Affiliates, and clients accompanied by REALTORS®.
2. The deadline to submit your caravan requests is on the Wednesday prior to the scheduled caravan date by 2:00pm.
Caravan requests must be submitted online at www.hawaiiislandrealtors.org/caravans. Late submissions will not be accepted.
3. All properties must have an ACTIVE MLS number when submitted. Vacant land and rental properties will be added to the caravan schedule at the discretion of the caravan coordinator.
4. Each agent/team is limited to no more than three listings per caravan and each listing will be added to the caravan schedule at the discretion of the caravan coordinator.
5. Listing agents, licensed-assistant(s), or other REALTOR® member(s) must be present at caravan to show the submitted listing(s) and must be present at the morning meeting. Failure to comply shall result in the agent’s submission(s) being removed from the caravan schedule.
6. Properties may be resubmitted for caravan if it has been three months or longer since it was last on caravan, unless there is a new listing agent, the property has been substantially changed (physically), or if it has had a substantial price reduction, and may be added to the caravan schedule at the discretion of the caravan coordinator.
7. It is strongly encouraged that all listing agents view all properties on caravan and complete the caravan opinion/feedback form for each listing viewed.
8. There will be no alcoholic beverages served during caravan at meeting places or listings.
9. Properties shall be accessible to 2-wheel drive vehicles (unpaved roads), should a 4-wheel drive vehicle be required, it should be noted.
10. All caravan submissions are accepted and scheduled at the discretion of the caravan coordinator.
11. Listing agents must notify the caravan coordinator if planning to serve refreshments and/or are planning any special activities at a caravan listing, in coordination with caravan sponsor(s). Please do not contact sponsor(s) directly.

Last Reviewed and Updated: January 2019